Exhibitor Kit

Registration

The Customer Service Pavilion is the one-stop shop for all information, registration and customer service needs throughout the Conference. The Pavilion will be set up in the Gander Community Center at 2:00 pm and will run until 5:00 pm on Thursday, February 23, 2012. All trade show exhibitors must register at the Customer Service Pavilion before proceeding to booth set-up.

Conference and Trade Show Passes

Included in your trade show registration is one complimentary registration package to HNL’s Annual Conference and Trade Show. This grants access to all events and meals including the Tourism Excellence Awards Gala on Saturday, February 25, 2012 (Business Attire/Black Tie Optional). Booth staff may share access to the events/meals. If you wish to purchase additional tickets for an event/meal, contact Susie Greene at 1-800-563-0700, ext: 224 or sgreene@hnl.ca or visit our website at www.hnl.ca. You can also visit the Customer Service Pavilion located in the Trade Show Area of the Gander Community Center.

Name Badges

Upon registration for the trade show, you will be contacted for the names of all booth staff attending the Conference. Name badges will be ready upon arrival at the Customer Service Pavilion.

Insurance

All companies with reserved booth space are required to have their own liability insurance. This certificate can be acquired from your insurance company by requesting that HNL be added to your insurance policy under a special rider for the display period.

Reception

Each year at the start of the trade show, the HNL Board of Directors, staff and Conference committee show their thanks to all trade show exhibitors by holding an Exhibitors’ Reception. The reception will be held at 7:00 pm on Thursday, February 23 at the Gander Community Center. Please drop by and let the networking begin!

Giveaways

All trade show exhibitors are permitted to conduct prize draws at their own booths. Exhibitors will be responsible for holding prize draws at their own booth and holding prizes at their booth for pick up. HNL will have a board at the Customer Service Pavilion to display the winners of the prize draws should you wish to participate. If you would like to use the board to display the names of prizes winners, please provide the names of the winners to the HNL staff at the Customer Service Pavilion.

Please note that HNL will not be accepting unclaimed prizes at the closing of Trade show for a later pick up or shipping.

Shipments

Booth shipments will be accepted onsite at the Gander Community Centre commencing February 20, 2012. The shipping address to the Gander Community Centre is: 155 Airport Boulevard, Gander, NL A1V 1K6 (tel: 709-651-5927). Please put to the attention of Kelly Sceviour and label Hospitality Newfoundland and Labrador’s Trade Show 2012. Return shipping for booths must take place no later than March 5, 2012.

Booth Set-Up

Each booth will be 8’ deep and 10’ wide.

Each booth has standard electrical capabilities. If you are planning on using items that require extra voltage, you may want to consider having your own dedicated drop. This will allow only your booth access to a hook up, thus preventing any power surges. Contact Lexie Mckenzie lmckenzie@hnl.ca 1-800-563-0700, ext 234. The booth will be supplied with one skirted table and two chairs.

You are responsible for the shipment and set up of your own booth. Return shipment of your booth and materials is your responsibility and should be arranged prior to the trade show. You are also responsible for providing your own power bars or extension cords.

HNL’s Annual Conference and Trade Show Program

HNL’s Annual Conference and Trade Show Program is distributed to each and every full Conference delegate at the time of registration. The program is used by delegates throughout the event and often as a reference tool post-Conference. Upon registration, you will be contacted with a request to supply company information to be included in the program.

Don’t miss out on a potential sale! Make sure your company information is at the fingertips of more than 350 industry representatives.

Things to Remember…

Book your accommodations – the hotels in Gander are filling up quickly and a tent is definitely out of the question.

Don’t forget your dancing shoes – live music Saturday evening will give you an opportunity to strut your stuff.

Business cards and brochures – bring lots because you never know who you might run into.

Samples/stock, props, and sales order forms for your trade show booth.

Unless you’re good at on-the-spot speeches, a few speaking notes might be a good idea if you’ve been nominated for one of the awards being presented. JUST IN CASE.

There are some fabulous items up for auction, so remember to bring your chequebook or credit card and, if you want to submit something, contact Krista Sweetland at ksweetland@hnl.ca or 1-800-563-0700, ext: 235 or Melissa Ennis at mennis@hnl.ca 1-800-563-0700 ext: 231.

How are you getting to Gander? Did you remember to make flight reservations? Rent a car? Fill up your gas tank?

Don’t forget to register additional delegates/purchase extra meal tickets for staff going to Gander… they might get hungry.